Office Manager - Tinc Productions

Tinc Productions seeks a candidate to fill the Office Manager position overseeing and managing the company’s day to day operations within the office. The right candidate will have a strong background in office management, as well as exceptional written and verbal communication skills.



The right candidate will have self-motivation to work independently and an ability to work with the senior management team of the company. The position is key to the success of the company to ensure that the support structure of the company is reliable and repeatable.



Come join one of the fastest growing and largest teams in the NYC area providing support to Tinc’s Labor, Theatrical, and Design divisions.



---



Duties and Responsibilities



The Office Manager will oversee the general administrative function and activities of the office.

•Maintain office equipment including: cleaning, maintenance, and repairs.

•Manage contract and price negotiations with vendors, service providers, and office lease(s).

•Provide clerical support when needed. Assist office staff with assigned administrative duties such as: answering phones, sorting and distributing mail, and preparing documents.

•Maintain IT infrastructure and work to document and implement company information security policy.

•Monitor stock and order office supplies.

•Ensure proper mail distribution.

•Maintain office files; create, implement, and maintain an efficient system for staff to access files and records.

•Prepare and file OSHA 300 annual reports.

•Coordinate on Insurance Renewals and COI requests.

•Maintain office conditions and arrange necessary repairs.

•Schedule meeting and appointments within the office.

•Maintain satellite offices including; paying rent, monitoring usage, and scheduling services.

•Prepare agendas, take minutes, and operate department level meetings.

•Ensure company policies and security requirements are met.

•Assist with onboarding new hires.

•Plan and organize in-house or offsite activities eg: parties, celebrations, or conferences.

•Other duties as assigned.



---



General Responsibilities

•As a member of the Tinc Management Team, you may be called to assist, provide opinions, or provide services to specific Tinc projects as needed. These should not take focus away from your primary duties.

•Ensure that safety procedures are being upheld across all departments and that our employees and non-employee staff maintain a positive and healthy working environment.

•Keep all work environments organized and tidy.

•Represent Tinc’s culture in all interactions.

•Take into account the long-term health of Tinc and our clients in all decision-making.

•Provide support and feedback to other managers and staff as needed.

•Train new team members in Tinc’s procedures, processes, and systems.

•Contribute to the growth and development of Tinc Productions procedures, processes and systems.

•Ask questions when you are unsure.



---



Required Skills/Abilities:

•Proven experience as an Office Manager, Front Office Manager or Administrative Assistant.

•Excellent verbal and written communication skills.

•Excellent interpersonal and customer service skills.

•Strong organizational and planning skills in a fast-paced environment.

•Excellent time management skills and ability to multi-task and prioritize work.

•Proficient with Microsoft Office Suite or related software.



---



Education and Experience:

•High school diploma or equivalent required; Associate’s degree in office administration or related field preferred.

•At least three years of administrative and clerical experience required.



---



Physical Requirements:

•Prolonged periods sitting or standing.

•Physical activities including but not limited to standing, bending, lifting, climbing, and using stairs.



---



Pay Range: $50,000 – $58,000 Annually (Negotiable).

Employee Status: Full-time and in-office 5 days a week.

Employee Benefits include access to company health care/dental/vision and other employee benefits and perks.

Start Date: 5/28/24



---



To Apply



Please email jobs@tincproductions.com with SUBJECT: Office Manager with:



•Resume

•Three professional references

•Cover letter



---



Tinc Productions is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, marital status, veteran or disability status or any other characteristic protected by law. Tinc Productions is committed to diversity, inclusion, and equality in the workplace. Tinc Productions is a drug-free workplace.
Salary: $50,000-$58,000 annually