Special Projects Manager - Emerald Coast Theatre Company

Job Description: Special Projects Manager

About Emerald Coast Theatre Company (ECTC)

ECTC is a leading producer of high-quality professional theater serving the Walton County and Emerald Coast communities. Founded in 2012, ECTC operates year-round with a two-fold mission to provide both educational and professional offerings to the Northwest Florida community. We are expanding our capacity to serve our growing audience and educational programs.



Position Overview

The Special Projects Manager will play a vital role in supporting ECTC's growth and expansion initiatives, with a primary focus on development activities, marketing coordination, and operational support. This position will be instrumental in helping ECTC’s growth, supporting development efforts, and strengthening our organizational infrastructure.



Key Responsibilities

Development Support

Organize and maintain donor information systems and databases

Coordinate donor communications, acknowledgments, and recognition

Support the Producing Artistic Director in development programs and activities

Assist with grant applications, writing, tracking, and reporting

Help coordinate fundraising events and cultivation activities

Provide administrative support for all development activities, including materials preparation and meeting coordination

Marketing Coordination

Manage promotional calendars and ensure consistent execution of marketing strategies

Maintain brand consistency across all communications platforms

Coordinate the production and distribution of marketing materials

Support social media and digital marketing efforts

Track and analyze marketing metrics to evaluate effectiveness

Collaborate with graphic designers, printers, and other vendors

Operational Support

Assist with policy development and documentation

Coordinate internal communications and information sharing

Support basic HR functions and onboarding processes

Payroll management/oversight for employees and independent contractors

Facilitate interdepartmental coordination for special projects

Assist with the planning and coordination of facility activities

Provide administrative support for Board meetings and Council of Advisors

Other Duties as Assigned

House management and box office support and management

Donation Bar oversight

Event support

Other duties as may be assigned



Qualifications

Required

Bachelor's degree in arts administration, business, communications, or related field

3+ years of project management experience, preferably in a nonprofit setting

Strong organizational skills with attention to detail

Excellent written and verbal communication skills

Proficiency with database management (Audience View or similar) and Google Suite

Demonstrated ability to manage multiple projects simultaneously

Experience with data analysis and reporting

Experience with technology like QuickBooks, Mailchimp, Survey Monkey, Sign up Genius, Claude AI, ASAP Student Registration and/or similar

Collaborative work style with the ability to work independently

Supervising Experience



Preferred

Experience in a performing arts organization or cultural institution/non profit organization

Background in development, fundraising, or donor relations

Knowledge of CRM or donor database systems - Audience View or similar

Experience with capital campaigns or major fundraising initiatives

Familiarity with marketing and communications strategies

Understanding of nonprofit governance and operations

Grant writing



Personal Attributes

Passion for theater arts and education

Solution-oriented approach to challenges

Adaptability and comfort with change

Discretion when handling confidential information

Strong interpersonal skills and professional demeanor

Commitment to ECTC's mission and values



Compensation and Benefits

Salary range: $60,000-$70,000, commensurate with experience

Full-time, exempt position

Company paid Health Care

Dental/Vision/Retirement programs available

Flexible work environment

Professional development opportunities

Complimentary tickets to ECTC productions



ECTC is an equal opportunity employer and encourages applications from candidates of diverse backgrounds.

To apply, please submit a cover letter, resume, and three professional references to jobs@emeraldcoasttheatre.org.


Salary: 60000-70000