General Management Assistant - Work Light Productions

General Management Assistant – Work Light Productions Work Light Productions is a company dedicated to creating and producing live entertainment. With offices in Summit, NJ and Charleston, SC, we have a dynamic team that produces national and international theatrical tours and develops new works. Recent and upcoming tours include, Ain’t Too Proud, Jesus Christ Superstar, Rent, An Officer and a Gentleman, Mamma Mia! and others to be announced. https://www.worklightproductions.com The ideal candidate will have a working knowledge of theater and a desire to work on the business side of this dynamic industry in an entry level position with room for growth. RESPONSIBILITIES: Provide office management, administrative and clerical support for all company operations, as well as be assigned specific shows to assist the General Managers. Duties include but are not limited to: • Answer office phone calls. Take messages or field/answer all routine and non-routine questions

• Schedule and organize complex activities such as meetings, travel, and company events.

• Organize and prioritize large volumes of information, including contact lists, calendars and the filing of contracts, and other vital documents

• Compile and create expense reports including coding of credit card bills and receipt management

• Maintain all office supplies and be the primary contact with outside vendors.

• Liaise with IT Support and be the primary contact for all office equipment that needs maintenance or repairs

• Responsible for office shipping and postage, ordering of supplies

• Work independently and in collaboration with office staff on special and ongoing projects

• Directly assist the Partners and General Managers as requested

• Handle confidential and non-routine information with discretion

• Occasional travel to Technical Rehearsal periods and performances REQUIREMENTS: • Must have proficient knowledge of both Microsoft Word and Excel, with an ability to work on multi-tabbed Excel spreadsheets and understanding of basic formulas. There is a high degree of working in financial documents in this position and the applicant must be very comfortable with Excel.

• Must have excellent written and verbal communication and a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy

• Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands

• Work requires willingness to attend occasional New York rehearsals, evening and weekend performances. Some travel will be required. New Jersey residency is recommended for this position

• Bachelor’s degree preferred, minimum of two years’ experience working in the professional theater/entertainment industry strongly preferred

• Fully Vaccinated against Covid-19 BIPOC candidates strongly encouraged to apply SALARY: $50,000 plus comprehensive benefits



WHEN: Position to begin early August, 2022 HOW TO APPLY: Please send cover letter and resume to employment@wlpshows.com with the subject heading “General Management Assistant Position” along with your name. No phone calls please.