Theatre of Youth hiring Production Manager (part-time) - Theatre of Youth Company, Inc.

About the Position: Reporting to the Executive Director, the successful candidate will be responsible for supervision of all overarching production aspects of Theatre of Youth’s productions, special events, and building operations. This position is ideal for a highly organized, detail oriented, and independent individual with a passion for the performing arts and a knowledge of theatre industry trends and best practices. Current season structure includes three mainstage season production.



Responsibilities: Production & Facility Operations



In conjunction with the Artistic and Executive Directors estimate production budgets for the season

Manage and track production expenses

Monitor all production expenses in a timely fashion and informing the Executive Director of the status of production budgets on a regular basis

Acquire technical equipment, either by lease or purchase, in consultation with the Executive Director

Arrange for adequate, dry, clean and safe storage of sets, props, costumes, and other production elements

Ensure that all technical equipment is maintained in good working order

Manage and prepare rental contracts for TOY

Assist the Executive Director with technical elements of Special Events

Engage all programming and craftspeople in consultation with the Executive Director

Supervise all stage management, technicians and craftspeople, including the provision and monitoring of budgets and expenses

Coordinate and supervise all production meetings

Keep detailed documentation of all production activities, including final prompt scripts, receipts, financial reports, copies of agreements, invoices, etc.

Oversee and manage facility-related activities including, but not limited to:

conducting minor repairs and routine maintenance to facility systems and fixtures

working with TOY management and service vendors to complete facility maintenance diagnostics, and develop on-going preventative and long-term facility maintenance plans

conduct or contract facility systems, fixtures and equipment repairs and replacements as required

oversee and document in-house inspections for life-safety systems (ie. fire alarms, sprinkler systems, emergency lighting, security systems) and coordinating life-safety vendor services to ensure all regulatory requirements are met

Conduct tasks related to the maintenance of TOY’s premises (including the Allendale Theatre and shop storage facility)

Other duties as required/assigned

Person Specification:



Essential



Experience in various production disciplines, including carpentry, rigging, sewing, lighting, sound, and projections.

Practical skills and experience in managing premises and facilities operations, in a public venue, including supervising a team

Practical skills and experience of managing maintenance and external supplier contracts

Demonstrable knowledge and experience of Health & Safety legislation policies and practice

Experience of setting and managing budgets and financial projections to ensure best use of resources through prioritization and planning

Good mechanical and electrical aptitude

Ability to negotiate and influence internal and external stakeholders

Good time management skills and ability to multi-task

Excellent IT skills, including knowledge of MS Windows, Word, Excel, and PowerPoint

Good written and verbal communication skills

Excellent organizational and administrative skills, with the ability to prioritize workload

Excellent customer care skills

Collaborative, with the proven ability to lead, manage and motivate people

Creative thinking, problem solving, initiative and flexibility

Desirable



Fluency in Vectorworks (or other CAD software.), QLab

Terms & Conditions



Salary: $20,000 part-time



Hours: 12-20 hours per week, on a flexible schedule including early morning, evenings and weekends depending on the programming needs of the business



Overtime: No overtime payments are available



Holiday: Flexible PTO, plus 11 public holidays



Probation: This post is subject to a three-month probationary period



Location: Theatre of Youth Company, Inc., 203 Allen Street, Buffalo, NY 14201



TO APPLY: Please apply via this Google Form link – https://forms.gle/9i73G5dEdTMqb5rJ7
Salary: 20000