School of Dance Administrative Associate - Ballet Hispánico

Position Description

Ballet Hispánico, America's leading Latino dance organization, is seeking an Administrative Associate for its School of Dance (SoD). The SoD Administrative Associate is a full-time employee of Ballet Hispánico who will report to the Administrative Manager, and work closely with the administrative team to execute the School’s day-to-day functions while providing high-caliber customer experience for its students and families.



Duties and Responsibilities:



- Provide administrative support for School Leadership

- Meet and greet visitors at the school reception and respond to general inquiries, providing

- Provide detailed account reports to finance regarding all tuition received

- Support with distributing scholarship awards, tracking scholarships, and applying them to accounts

- Support in maintaining all automatic withdrawals for student’s accounts.

- Customer service via phone, e-mail, and in person

- Ensure timely, accurate, responsive and quality communications between all constituents

- Assist in student registration

- Promote school programs

- Assist financial transactions, including handling tuition payments and merchandise sales

- Update school database (MindBody)

- Monitor student attendance

- Enforce school building and front desk protocols and procedures

- Execute open and close of day building protocol

- Oversee and execute projects that will continue to build and enhance the School of Dance team.

- Respond to school community needs

- Assist at front desk as needed

- Support organization and School of Dance community at events including recitals, enrichment trips, winter showcase, intro showcase, gala, etc. which may include evenings and weekends





Essential Skills & Qualities:



- Strong writing and MS office computer skills

- Accounting experience or knowledge as a school bursar

- Knowledge in MindBody is a plus, but not required

- Bilingual: English and Spanish

- Organized, punctual, and self-motivated

- Excellent interpersonal demeanor and oral communication

- Desire to contribute to Ballet Hispánico mission and a personal commitment to growth and learning

- Sense of humor and reliable

- Enjoys working in a team like atmosphere





To Apply:

A complete application consisting of the following:



- Cover letter required

- A resume including relevant school and work experience

- Send all materials via e- mail to Administrative Manager Jessica Lynch (jlynch@ballethispanico.org).

Subject heading: SOD Administrative Associate- YOUR NAME

No phone calls please.

Interviews: Once we have received your application, our office will be in touch to possibly schedule an interview.