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Associate General Manager - Theatre Aspen

LISTING INFORMATION

Theatre Aspen’s Associate General Manager is a full-time position reporting to the General Manager and Producing Director and is responsible for providing the essential support required to maintain an efficient theatrical producing company. This position is an important link for all departments and carries with it a substantial need for understanding of, and adherence to, organizational hierarchy and appropriate communication pathways. The Associate General Manager has specific responsibilities regarding administration, contracting, finance, production, and company management included but not limited to:



Administration

• Prepare Actors’ Equity paperwork including reports, season bond proposal and release documentation, audition and closing notices, and ensuring compliance with all guidelines and requirements.

• Assist with facility contracts and rental agreements, insurance, permits, and licensing as required.

• Secure seasonal housing rentals, execute lease agreements and maintain relationships with landlords to ensure contractual obligations are upheld, and the timely return of security deposits.

• Schedule Master - oversee calendar entries from multiple constituencies across multiple platforms, ensuring calendar synchronicity and accuracy.

• Work with General Manager to streamline production reporting, including rights, royalties, AEA, ASCAP/BMI, box office, concessions, etc.

• Collaborate with staff, house and venue management to establish structure of operations such as time sheet distribution and collection, bank deposits, and overall staffing needs.

• Distribute paychecks/paystubs to employees and contractors not receiving pay via direct deposit; act as point of contact for payment disputes or discrepancies.

• Handle human resources and relations issues as they arise, including but not limited to filing workman’s compensation claims and upholding contractual agreements.



Contracting

• Negotiate details of employment, ensuring all contracts accurately reflect the terms of agreement. Draft required employment documents as needed.

• Track distribution and completion of contracts and required paperwork for all employees and independent contractors; ensure all payment directives are translated to payroll and accounts payable systems in a timely manner.



Financial

• Budget preparation and monitoring; closely track costs of company management-related budget lines (research, forecasting, reporting, reconciliation).

• Maintain an active role in the financial organization including submission of payables, receivables, and payroll reporting.



Production

• Maintain inventory of season position descriptions; post and promote seasonal openings; conduct staff interviews in collaboration with senior management to fill all positions. Serving as the primary point of contact during the interview period, ensure standard hiring practices are observed, and that all positions are optimally fulfilled.

• Participate in planning and budgeting for upcoming productions; analyze and explore expanded producing opportunities. Provide production support for special events.



Company Management

Supervise the seasonal company manager, providing direction and supplementary support as needed within the following areas:

• Function as the liaison between administrative staff, the company, and union representatives.

• Arrange travel and housing arrangements for staff, guest and teaching artists, as needed.

• Collect company members bios, headshots, measurement sheets, and distribute to appropriate departments.



Desired Skills

• Experience with contracting, payroll, and benefit procedures for theatrical unions.

• Experience with basic accounting or bookkeeping.



Required Skills

• Three or more years’ experience in company, tour, general, production or stage management, or a related field in the performing arts. Must exhibit a passion for the performing arts.

• Astute attention to detail with strong organizational and adaptability skills. Able to work independently, exercise excellent decision- making skills, and manage multiple simultaneous projects while operating in line with proven systems. Demonstrated ability to effectively plan, implement, and manage at both strategic and operational levels.

• Positive attitude and the ability to remain effective under pressure. Ability to act as a calm and understanding presences when conflict arises.

• Excellent communication skills both written and verbal.

• Strong organizational and interpersonal skills as well as the cultural sensitivity needed to work effectively in a diverse environment. Ability to handle, maintain, and protect confidential information.

• Valid driver’s license.

• Able and willing to regularly attend evening and weekend performances and special events; to work nights, weekends and holidays, as necessary. This is a full-time position; candidate must be prepared to reside in the Aspen area.





Competitive salary commensurate with experience. Interested applicants should send a resume and a cover letter with salary expectations to Daniel Benavent, General Manager, at daniel@theatreaspen.org with a subject line labeled as "Associate General Manager - Theatre Aspen."



Theatre Aspen is an equal opportunity employer. All applicants will be considered for employment without regard to race, ethnicity, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.


CONTACT INFORMATION
COMPANY: Theatre Aspen
DATE POSTED: 10/10/2018
WEB SITE: www.theatreaspen.org
PHONE: 9703004301
E-MAIL: daniel@theatreaspen.org
ADDRESS: 110 E. Hallam St., Suite 126
Aspen, CO 81611

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