Finance Coordinator - Steppenwolf Theatre

STEPPENWOLF THEATRE COMPANY For over 40 years, Steppenwolf Theatre Company has been a cultural leader in Chicago and model for theatre companies in the United States and around the world. Formed by a collective of actors in 1976, the ensemble represents a remarkable cross-section of actors, directors, stage managers and playwrights. Steppenwolf’s artistic ambitions are made possible by its incredible workforce of individuals, who help create a culture of inclusivity, collaboration, and accountability. To that end, we attempt to use an anti-oppressive and anti-racist lens in our roles and everyday decision-making. Join us in this ongoing process, as we navigate, together, our complex world. The Full Time Finance Coordinator is a key player within Steppenwolf’s finance team. The Finance Coordinator supports the business office through accounts payable (A/P) management, cash management, payroll processing, regulatory reporting, and a high level of communication and coordination with constituents. Responsibilities • Oversees and streamlines the timely processing of payments to vendors by maintaining A/P records and service requests, creating new and updating current vendor files in the accounting system, applying corrections to A/P sessions, and processing all weekly payments submitted through purchase requests. • Assists in the maintenance of daily banking functions by preparing daily cash reports, reviewing and approving positive pay and ACH exceptions, and preparing wire payments for approval and release. Takes actions to support organizational cash flow management, including planning the timing of transactions and conducting corresponding bookkeeping. Serves as the primary petty cash custodian. • Administers changes in the payroll system by setting up and maintaining employee pay records, supporting and maintaining labor allocations, training staff in timekeeping systems, and coordinating payroll processes between Finance and P&C. Creates and edits bi-weekly payroll registers and administers employee benefit deductions. • Assists in the preparation of annual audits and year-end closures by preparing and maintaining schedules, assisting finance team, and preparing and distributing 1099s and W-2s. Prepares sales tax filings, administers business licenses and permits. • Provides administrative support by managing finance-related board committees, coordinating meeting schedules and taking meeting minutes. Coordinates annual budget compilation process, scheduling and attending departmental meetings, and managing budget templates. • Completes other duties as assigned. Qualifications • 1-3 year of experience working in Finance or Accounting Department • Bachelor’s Degree in a quantitative field is strongly preferred; Equivalent work experience in an applicable role will be considered • Ability to learn and apply accounting (NetSuite preferred) and payroll (Paycom preferred) systems • Ability to work in multi-tasked environment with deadlines and prioritize tasks to meet deadlines • Ability to assess issues and formulate a response using analytical and problem solving skills • Proficiency with Microsoft apps, especially Excel and Outlook • Strong communication skills and high-level attention to detail • Ability to sit for extended periods of time and lift 20 pounds Compensation: Salary range: $45,168 - $49,684 per year with excellent benefit package for full time employees, including medical, dental, vision insurance, short-term and long-term disability insurance, life insurance, vacation pay, paid sick time, personal days, Ventra transit benefit program, employee assistance program and 401(k) matching retirement program. How to apply: Interested candidates should submit a cover letter and professional resume through the link provided https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=74659&clientkey=FFA63F8D7510DAA0AAC6BCEC71DBE021 NO PHONE CALLS OR EMAILS PLEASE About Steppenwolf: Steppenwolf Theatre Company is the nation’s premier ensemble theater. Steppenwolf produces hundreds of performances and events annually in its three spaces: the 515-seat Downstairs Theatre, the 400-seat Ensemble Theatre and the 80-seat 1700 Theatre. Artistic programming includes a five-play season; a two-play Steppenwolf for Young Adults season; Visiting Company engagements; and LookOut, a multigenre performances series. Education initiatives include the nationally recognized work of Steppenwolf for Young Adults, which engages 15,000 participants annually from Chicago’s diverse communities. While firmly grounded in the Chicago community, nearly 40 original Steppenwolf productions have enjoyed success both nationally and internationally, including Broadway, Off-Broadway, London, Sydney, Galway and Dublin. Audrey Francis and Glenn Davis are the Artistic Directors and E. Brooke Flanagan is the Executive Director. For additional information, visit steppenwolf.org, facebook.com/steppenwolftheatre, twitter.com/steppenwolfthtr and instagram.com/steppenwolfthtr. Steppenwolf Mission: Steppenwolf Theatre Company strives to create thrilling, courageous, and provocative art in a thoughtful and inclusive environment. We succeed when we disrupt your routine with experiences that spark curiosity, empathy and joy. We invite you to join our ensemble as we navigate, together, our complex world. Steppenwolf Core Values: Equity + Inclusion Integrity + Curiosity Courage + Collaboration Accountability + Leadership Steppenwolf Theatre Company is an equal opportunity and affirmative action employer. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Steppenwolf complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We strongly encourage applications from people of color and members of underrepresented groups.

Salary: $45,168 - $49,684 per year