Project Manager - Scenic Fabrication Shop

Role Overview Responsible for planning, coordinating, and delivering complex themed-entertainment fabrication projects from concept

through installation. Oversees cross-department workflows—including paint, carpentry, welding/metal, CNC machining, and

fiberglass—to ensure safe, high-quality, on-schedule, and on-budget execution.

Key Responsibilities Project Planning & Coordination · Develop project schedules, milestones, and resource plans across all departments.

· Coordinate cross-disciplinary workflows to ensure smooth handoffs between carpentry, metal, CNC, fiberglass, and

paint stages.

· Translate creative/technical direction into actionable tasks for fabrication teams.

· Identify risk areas early and implement mitigation solutions.

Budget & Cost Control

· Prepare and manage project budgets, estimates, and change orders.

· Track materials, labor hours, and external vendor costs; report variances proactively.

· Maintain cost transparency with leadership and clients.

Communication & Documentation

· Serve as the primary point of contact for internal teams, clients, and vendors.

· Maintain clear written documentation including project briefs, meeting notes, production updates, and install plans.

· Communicate schedule changes, technical clarifications, and approvals to all stakeholders.

Shop Floor & Production Oversight

· Work with department heads to prioritize tasks and allocate labor effectively.

· Ensure quality standards and expectations are met through the use of established standard operating procedures.

· Support shop leads in resolving production issues or technical conflicts.

Vendor & Material Management

· Work with the Administrative Director to ensure materials are purchased.

· Oversee vendor quoting, lead times, and delivery schedules to align with production timelines.

· Manage outsourced specialty fabrication when required.

Client & Creative Interface

· Facilitate design reviews, material samples, color callouts, and mock-ups.

· Present weekly progress updates, cost implications, and timeline impacts.

· Ensure final products align with creative intent and client expectations.

Installation & Closeout

· Plan and coordinate on-site installation logistics, labor, and sequencing.

· Produce installation drawings, packing lists, and loadout plans.

· Oversee punch lists and project closeout documentation.

· Conduct post-project reviews to improve future production workflows. General Responsibilities · Daily submittal of time sheets

· Daily use of Microsoft Office products

· Proficiency with AutoCAD, Rhino, and Inventor to review drawings/models and aid in communication.

· Standing and walking on concrete.

· Climbing, squatting, reaching, grasping, and carrying activities.

· Use of hands and fingers.

· Strong understanding of fabrication processes: metalwork/welding, carpentry, CNC machining, paint/scenic, and

fiberglass/composites.

· Ability to manage multiple fast-paced projects simultaneously.

· Excellent communication, scheduling, and problem-solving skills.

· Comfortable working in active shop environments and on-site installations.