Office Coordinator

Office Coordinator

NAMT is seeking a full-time, salaried Office Coordinator to join our full-time staff of six. The Office Coordinator reports to the Executive Director and is a vital part of the small NAMT team, responsible for managing office operations and for assisting with program administration. Duties include but are not limited to: Conducting day-to-day bookkeeping and financial transactions including paying bills and depositing checks (via Quickbooks)

Managing and updating the database (PatronManager/Salesforce)

Reconciling reports between Quickbooks and the database

Writing and issuing monthly News & Notes e-newsletters and other e-alerts (via Emma)

Tracking and ordering office supplies

Keeping policies/procedures/contact information current in operations manual

Coordinating large mailings

Responding to general email and phone inquiries

Filing and general office organization

Assisting with semi-annual conferences for the membership, as well as the Festival of New Musicals each fall

Coordinating the registration process for the Fall Conference and Festival and the Spring Conference (some travel required, expenses paid)

Assisting Executive Director and Program Directors on a variety of projects

Compiling documents and schedules for annual audit

The successful candidate will have excellent computer skills and proficiency with databases (Salesforce experience preferred). Experience with QuickBooks, Stripe and Photoshop a plus. Knowledge of and interest in the theatre industry a plus. Successful candidate will be extremely organized, with a calm demeanor and unshakeable sense of humor. Specific skills for this position can be taught, as long as the candidate has an affinity for systems and a love of organizing, and demonstrates an attention to detail and eagerness to learn. This full-time position is open immediately. Starting salary will be in mid-30s, commensurate with experience, with excellent benefits. As of this posting the NAMT staff is working onsite in our Manhattan office; initial interviews may be conducted either in person or on Zoom. To apply

Please submit an email cover letter with a PDF résumé attached by email to jobs@namt.org with “Office Coordinator – [your last name]” in the subject line.