Associate Production Manager

Organizational Summary

Playwrights Horizons is a writer’s theater committed to the advancement of bold and visionary contemporary playwrights, through the development and production of daring new work and the education of future theatermakers. In a city rich with cultural offerings, Playwrights Horizons’ 55-year-old mission is unique among theaters of its size; the organization has distinguished itself by a steadfast commitment to centering the voice of the playwright. It’s a mission that is always timely, and one that’s necessary in the ongoing evolution of theater in this country. By expanding the U.S. theater canon with a wider range of voices, Playwrights Horizons aims to be a home for the exploration of playwriting and an anti-racist center of curiosity, dialogue, and artistic risk.

Reports to

Director of Production Playwrights Horizons is an award winning off-Broadway writer's theater dedicated to the support and development of contemporary American playwrights, composers and lyricists, and to the production of their new work.

Playwrights Horizons is seeking an Associate Production Manager who will provide the 7 member production team support with putting together approximately 6 shows each season. This position will play a key role in providing administrative and management support across all Production Department activities. The ideal candidate will be detail-orientated and comfortable with interacting with directors, designers, freelance crew and staff at all levels of the organization. This role is a full time exempt position. Essential responsibilities

Production Management Support

Support the Director of Production in managing the production process for each assigned project, ensuring the creative and technical teams for each show are supported consistently throughout the process

Facilitate the flow of information and alignment of activity between the theaters, rehearsal rooms, and among the Production team and crew

Collaborate with and assist members of the Production department as needed

Provide coverage for the Director of Production, as needed

Serve as Production Manager for the PHTS Mainstage Productions Department Support

Maintain department calendars and schedule internal and external meetings, organize and create the agenda for meetings as needed

Manage Department Expense Tracking including processing invoices, petty cash and credit cards for the production department; provide administrative support to Production team members as needed

Maintain show and department expense tracking documents; oversee purchasing of seasonal supplies and special materials

Maintain vendor database and source new suppliers as needed

Manage and maintain departmental equipment inventories and venue documentation in collaboration with the crew heads

Maintain inventory of production office supplies

Organize and share show Google Drive folders and manage digital document archives

Manage open flame and haze permitting with the FDNY and AEA

Enter and process payroll on a weekly basis ; serve as the liaison between the Payroll team and production department

Onboard new over-hire employees, ensuring the department’s compliance with timekeeping and other organization-wide practices Rentals

Manage the production-related elements for outside rentals of the theater and rehearsal spaces, including staffing needs

Partner with the General Management department and Downtown Rentals Team to ensure consistent and equitable practices for rentals in both spaces

Serve as the primary point of contact for production elements of rentals; provide communication support as needed

Participate in tours of building for potential renters as needed Qualifications

Knowledge of production management and safety best practices

Ability to exercise a high degree of autonomy and discretion, comfortable with providing authority in the theater

Strong project management and organizational skills

Ability to prioritize multiple tasks and meet deadlines

Strong interpersonal communications skills and ability to develop rapport with creatives, artists, and other stakeholders

Proficiency with G Suite; Google Docs and Sheets

Writing, editing, and basic design skills

Able to work nights and some weekends Compensation & Benefits $66,300 per year, commensurate with experience Playwrights Horizons offers a comprehensive benefits package including 10 days (two weeks) of vacation, four personal days, and 10 sick days. Employees have access to individual medical, dental, and vision coverage, with various plan options available through Oxford Health Plans. Playwrights Horizons partially subsidizes health and dental insurance and provides vision insurance at no charge to employees. Our benefits package further includes life insurance policy, a 403b retirement plan, and flexible spending accounts for medical, dental, and dependent care expenses. Other perks include a health reimbursement account, Transitchek for transportation expenses, and complimentary and staff-rate tickets to our productions. Values Statement

At Playwrights Horizons we believe that a broad spectrum of voices enriches the quality and vitality of our work. Playwrights is an equal opportunity employer and has a strong institutional commitment to diversity in its staffing and to equitable and inclusive practices. The organization is interested in receiving applications from people of all races, sexual orientations, gender identities, ages, classes, religions, and people with disabilities. The facilities at Playwrights Horizons are fully accessible and ADA compliant. To Apply Please submit your application materials to our portal HERE. No phone calls please. Full link to application; https://form.asana.com/?k=AMywpYTW-5gSIB3xj2uoZw&d=17022989146991 Priority Consideration Deadline: Monday, August 10th (applications received by this date will be reviewed first and guaranteed equal consideration). After August 10th, applications will be accepted but considered only on a rolling basis until the position is filled. The anticipated start date for the position is around September 8th, 2026.