Festival Coordinator

Festival Coordinator Eagle Theatre in Hammonton, NJ seeks a Part-Time Festival Coordinator to support festival events programming during the remainder of the 2022-23 season. Current programming includes: Hammonton Food Truck Festival Beer Garden, June 10th, 2023

NJ Fringe Festival, August 18-20, 2023. KEY ATTRIBUTES

Past experience planning & executing outdoor theatrical or festival events

Should possess organizational, creative, and customer service skills to manage complex tasks from concept to completion

Strong event management skills, including knowledge of industry best practices, time management, attention to detail, and a clear understanding of the operational needs for large outdoor events

Ability to work both independently and with a team while promoting Eagle Theatre’s core values

Proficiency in Salesforce or a similar CRM application

Proficiency in Microsoft Office suite applications and/or Basecamp PRIMARY RESPONSIBILITIES

Act as primary communications facilitator for all festival contacts including staff, artists, site owners, vendors, volunteers, etc.

Assist with artist and vendor contracts

Coordinate performance and festival site logistics and management, including all pre-festival and festival day activities

Create timelines, project planning documents for communication ease, and distribution documents for all festival parties

Assist Managing Director with budget and expense tracking

Provide marketing manager with up-to-date information for accurate communications and marketing distribution

Track payment schedule for all artist and vendors

Prepare layout schematics and load-in/load-out schedules and detailed program plans; conduct event briefings/debriefings, and develop program materials

Ensure proper permits and licenses are secured including Town of Hammonton event permits, alcohol licenses, etc.

Generate reports as needed to Eagle’s leadership regarding budget, attendance, sales, etc.

Act as festival support and be present at all festival events.

This position is a part-time, contract role beginning early March through August 31, 2023. The festival coordinator will work independently roughly 10-15 hours per week with increased hours in proximity to festival events. The festival coordinator can work remotely for the majority of responsibilities, but will be required to be onsite occasionally in the planning phase and more consistently as events near. Onsite presence is required on festival event days. The position offers a total compensation stipend of up to $6,000. Housing may be available during certain periods of the contract term. To apply: email katrina@ with a resume and cover letter. Eagle Theatre, Inc. is committed to providing equal employment and work opportunities to all individuals without regard to race, color, religion, gender, national origin, age, disability, marital status, sexual orientation, or any other characteristic protected by law. Eagle Theatre, Inc. does not discriminate on the basis of gender in compensation or benefits for anyone who works in the same establishment and performs jobs that require equal skill, effort, and responsibility and which are performed under similar conditions.