Production Manager - Bay Street Theater

Bay Street Theater (BST) seeks a Production Manager (PM) for the 2018 summer mainstage season. This salaried position reports to the General Manager and works closely with the Artistic Director and Associate Producer/Company Manager. The PM position begins with part-time coordination (remote work optional) in March 2018 and is on-site, full-time in Sag Harbor, NY from approximately May 1, 2018 – September 8, 2018. Housing is provided for the duration of on-site work.



The BST mainstage season features the mounting of 3-4 full theatrical or musical productions, weekly comedy events and musical concerts, Bay Street Under the Stars annual outdoor production, an annual fundraising Gala, arts education workshops and camps for children, Goat on a Boat puppet theater performances, and much more.



The PM works with the General Manager to organize the production team and technical requirements for all mainstage season activities and performances. The PM acts as the team leader that supports technical department heads to ensure smooth productions that come in on time and on budget. This post requires regular evening and weekend work in conjunction with BST’s performance calendar.



To apply, please send cover letter and resume to michele@baystreet.org.



The Production Manager’s general responsibilities include:



MAINSTAGE PRODUCTIONS

• Oversee all production budgets in coordination with department heads

• Oversee and coordinate all aspects of production (i.e. Stage Managers, Technical Director Designers, Props, Wardrobe, etc.)

• Schedule and attend all production meetings

• Create and distribute production related calendars as needed

• Act as liaison between all department heads within production and designers, director, Artistic Director, and General Manager

• Regularly meet with all production department heads to coordinate schedules, track budgets, and determine personnel needs

• Ensure that designs are timely and meet with department heads to determine feasibility in terms of budget and time constraints

• Coordinate load-in and load-out schedules with department heads, designers, stage manager, and director

• Coordinate all transportation of lighting, props, costumes, scenic elements, and rental equipment

• Determine running crew assignments

• Oversee an initial phase of the design process and build of our fall 2018 Lit Live production which will commence at a time TBD in August once final mainstage show has opened

• Managing the accounting of production related expenditures including collection and coding of all receipts and invoice (i.e. carpentry, shop, painting, costume, props, building etc.)

• Submit weekly payroll and AP for production



PRE and POST SEASON

• Oversee Production budgets

• Work with General Manager and Education Manager to interview and hire intern staff

• Work with General Manager to determine and hire all crews and needed personnel for all events, during summer season

• Create production calendar for the season

• Determine design deadlines

• Work with T.D. to determine pre-season maintenance and projects (i.e. houselights, shop renovations, building renovations etc.)

• Organize crews and assist in completing pre-season maintenance and projects to ready the theater and scene shop for the season

• Work with Associate Producer & Company Manager to secure housing for interns, production staff, and over hires

• Work with General Manager and Education Manager to coordinate all educational productions, during summer season only

• Review all tech riders and advise feasibility and financial commitment, in terms of tech

• Work with staff to return theatre to rep-house condition post-season

• Rent all equipment necessary for post-season performances.



SUMMER GALA BENEFIT

• Insure that tech and designs stay within production budget

• Coordinate all technical aspects

• Determine and hire all crew necessary

• Work with General Manager to rent and insure delivery and return of all tech equipment



OTHER

• Work with General Manager and Artistic Director to coordinate all production responsibilities to staff, plan, and execute other summer season programs including Music Mondays, Bay Street Under the Stars readings, and the New Works Festival

• Work with Artistic Director and General Manager to create budgets for these events

• Help conceptualize new programs at Bay Street that utilize existing staff and equipment to reach out to the community





Bay Street Theater & the Sag Harbor Center for the Arts is a year-round, not-for-profit professional theater and community cultural center which endeavors to innovate, educate, and entertain a diverse community through the practice of the performing arts. We serve as a social and cultural gathering place, an educational resource, and a home for a community of artists.