Artistic Administrator - Asolo Repertory Theatre

Position: Artistic Administrator

Please apply with resume, cover letter, and references to www.asolo_human_resources@asolo.org

Classification: Annual, Hourly, Non-Exempt

Salary Range: $16-$18/hour

General Summary: As a member of the Artistic Administration Team (AMCOM), the Artistic Administrator will assist with daily and project-based activities that support the successful operation and growth of the company.

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Essential Job Functions:

Administer the contracting process for union and non-union artists, contractors, and other functions essential to the production process; to include drafting, tracking, and archiving all contracts and related paperwork to ensure the process is consistently professional, timely, and accurate.

Facilitate artist onboarding, complete required union reporting, and assist in communication with artists or their representatives at the direction of the Associate General Manager.

Perform fiscal-management tasks including artistic expense tracking, forecasting, and participating in the departmental budgeting process.

Maintain internal space use calendar in collaboration with staff and serve as the team representative at weekly operations meetings.

Serve as the liaison to the Marketing Department; collecting artist biographies and headshots, referencing license agreements, and contractual terms to build a program reference sheet for each production.

Maintain appropriate spreadsheets and digital files for artist information for each season and distribute to department heads and staff as necessary.

Coordinate arrangements for staff and company social functions (examples but not limited to, Annual End of Season Party, Going Away Parties and First Rehearsal gatherings), ensuring gatherings achieve expectations and remain within budget.

Provide support for an active and involved Board of Directors including assisting with meeting set up and attend meetings as needed or assigned. 

Support and assist Company Management as needed or assigned. Serve as back up on-call team member for Company Management when necessary. 

Assist the General Manager and Associate General Manager with daily activities, such as but not limited to: correspondence, internal communications, payment requests, new work projects, Union reporting, scheduling, purchasing, rental paperwork, etc.

Other responsibilities and projects assigned by the General Manager or Associate General Manager.

Job Requirements:

Knowledge, Skills, and Abilities:

Deep commitment to theatre and enthusiasm for supporting its success.

Strong oral and written communication skills, with the ability to collaborate effectively with peers.

Highly organized and detail-oriented, with the ability to manage multiple tasks and meet deadlines; self-motivated with a willingness to learn, take direction, and problem-solve in a fast-paced, creative environment.

Exceptional computer skills and proficiency using primarily MS Outlook, SharePoint, Word and Excel.

Education/Experience required:

Minimum of 2-4 years’ experience with Artistic Administration, Stage Management or Event planning for performing arts or cultural organizations preferred.   B.A. in theatre is a plus.