Managing Director - Adirondack Theatre Festival

Adirondack Theatre Festival Seeks Managing DirectorAdirondack Theatre Festival seeks full-time Managing Director to oversee and executeadministrative operations. Located at the foot of the Adirondacks and three hours north of New YorkCity, ATF is the Capitol Region?s leading professional theatre dedicated to new works. ATF producesa nine-week summer season with four full productions, a children?s dinner theatre, a cabaret series,and new play readings, along with several special events during the off-season, including theacclaimed Adirondack Film Festival. This year-round position requires a highly-motivated, self-starterwith strong organizational, communication, and administrative skills, along with a positive attitudeand a friendly demeanor who will partner with ATF?s Producing Artistic Director to actualize themission, vision, and potential of ATF. Duties include bookkeeping, payroll, financial reporting, officemanagement, marketing & development tasks, staff/intern supervision, and donor relations. An artsadministration or business degree is preferred. Ideal start date is Nov. 1, 2019.Submit cover letter, resume, and three references to Chad Rabinovitz via emailat chad@atfestival.org.Detailed Description of Managing Director PositionWhile the MD reports to the Producing Artistic Director (PAD), with only two full-time staff membersATF maintains an organizational structure that is a partnership rather than a hierarchy. Togetherthey work to bring the mission, vision and potential of ATF into reality. The successful candidate isexpected to take ownership of the mission and be involved in all levels of decision-making.ATF values our patrons and supporters as much as each production. We view our artists as guestsas much as being employees. As a result, they all have unique needs and perspectives. TheManaging Director must value customer service. Our patrons? experience at ATF occurs well beforethe show begins?from the way an envelope is written, to appropriate tone and grammar in writtencommunication, to picking up trash they find around the theatre.The ideal candidate sees the impact their administrative role has on achieving institutional goals.Therefore, this person must be proactive, detail oriented, and anticipate needs and challenges. Theymust be an inquisitive problem solver and be able to work without a lot of direct supervision.At the heart, ATF is a positive work environment that results in many staff and artists returning yearafter year. We thrive on being a leading place of employment, not only in Glens Falls, but within thetheatre industry. The ideal candidate will help to facilitate this encouraging environment through anagreeable attitude and a friendly demeanor.Reports to:? Producing Artistic DirectorCompensation:? $33,000-$35,000 plus housing/utilities? Health Benefits? Two weeks paid vacation (may not be taken between May 1 and August 17)Supervises:? Company Manager, three administrative interns, and volunteersSpecific Duties include:? Bookkeeping and payroll? Perform accounting processes including: payroll, accounts payable/receivable, reconcilingaccounts, payroll taxes, audit assistance, and reports? Bank and credit card deposits? Weekly AEA reports during the season? Work with PAD to develop annual budget? Generate financial reports for Board meetings? Office Management? Primary contact for vendors, insurance agencies, and financial institutions? Liaison to unions and licensing houses? Write contracts for employees and subcontractors? Working with the PAD to hire interns and seasonal staff? Serve as HR and employee benefit coordinator? IT: backup, assessing computer needsFundraising:? Database management? Generate financial documentation for grant applications and reports? Implement annual and business donor campaigns in consultation with the PAD? Manage relationships and transactions with sponsors and donors? Work with the Board, Producing Artistic Director, and volunteers to help coordinate special eventsand other fundraising activities? Work with the Producing Artistic Director on grant preparation and administration.Box Office/ Front of House:? Oversee all Front of House staff and operations for productions including House Management,Volunteer Ushers, Concessions, etc.? Liaison with Wood Theater Box Office staff? Coordinate tickets for corporate sponsors, visiting artists, and charitable donations? Generate season ticket renewal letters and communication? Reconcile box office reports? Royalty reportingMarketing:? Program advertising sales and coordination of business sponsor and trade ads for program? Create season program and production inserts? Assist in the design and implementation of all audience development strategies and promotionalevents? Assist in the creation and distribution of press releases, e-blasts, and social media marketingMiscellaneous:? Secure and coordinate staff and artist housing? Prepare and distribute Board meeting packets? Attend Board meetings (record minutes)? Recruit and schedule volunteers for season and special events? Represent the organization in public through positive interaction within the community? Help to maintain ATF?s positive work environmentSoftware Knowledge Sought:? QuickBooks and Microsoft Office Suite? Experience with DonorPerfect, WordPress, Adobe InDesign and Photoshop, Vendini, and SquarepreferredAdditional Skills Sought:? Bulk mail, grant writing, marketing expertise, basic graphic design skills, previous experiencehandling Equity contract