Executive Director - Virginia Theatre Association

The Virginia Theatre Association (VTA), the premier theatre association for the Commonwealth of Virginia, is seeking a full-time Executive Director to lead and advance Its mission and goals as a comprehensive theatre network. VTA is a member of the Southeastern Theatre Conference, the nation?s largest theatre organization. Responsibilities include, but are not limited to, the association?s consistent achievement of mission and financial objectives. The Executive Director helps to define the association?s vision and mission and ensures all current and proposed programs, products, services, and events align with them. The Executive Director of Virginia Theatre Association must be a dynamic leader with excellent business skills, a collaborative spirit, and a passion for theatre in the Commonwealth. A full job description is available from the VTA Personnel Committee and is included with this announcement. Applications must send a resume and cover letter electronically, with the subject line ?ED JOB APPLICANT? to: Matthew Armentrout, Chair VTA Personnel Committeemattarmentrout@vtasite.orgSearch Close Date: July 26, 2019Salary: $47,000 - $53,000Potential interview dates: August 11 and September 8, 2019Target start date is October 1, 2019Job DescriptionThe Executive Director of Virginia Theatre Association (VTA) is hired by and reports directly to the VTA Board of Directors. The Executive Director is responsible for the association?s consistent achievement of mission and financial objectives. The Executive Director, working with the Board of Directors, helps to define the association?s vision and mission and ensures all current and proposed programs, products, services, and events align with them.Pursuant to the By-Laws of Virginia Theatre Association (VTA) and the essential job description, the Executive Director must adhere to financial duties, working closely with the Board of Directors. The Executive Director works with Programming and any other Division Chairs or Board members responsible for planning conference or regional events. Other essential duties include communications (both with the state membership and the Board of Directors) and Board relations. The Executive Director will also work with Strategic Planning and Development, as needed, in areas of growth and expansion of the association. The Executive Director oversees staffing of the VTA office and additional leadership duties as specified.Education and Experience Requirements-BA or BS in Business or Arts Administration or Theatre related degree; continued education with MA,MFA, or MBA preferred-Minimum of five (5) years of related experience, demonstrating increased levels of responsibility-Experience in the theatre industry-Background in leadership and management-Well versed in accepted business practices-Excellent verbal, written, and presentation skills-Promotional and motivational experience-Adept at working closely and professionally with a diverse constituency internally and externally, including the Board of Directors, staff, volunteers, and membership-Strong computer skills-Ability to maintain a social media presenceWork ScheduleThe Executive Director of Virginia Theatre Association is a full-time position. Attendance is required at the Annual Conference and occasionally at meetings and state events during hours outside the normal work week. Must work extended hours as needed to meet deadlines or to achieve responsibilities of the position. Must be able to travel within the requirements of the job or continued education.VTA Office LocationThe VTA office is currently located in Lynchburg, VA. The Board of Directors is open to working with the Executive Director on the location of the VTA office. It is not a requirement that the VTA office remain in Lynchburg and the details of this arrangement may be discussed in the Interview process.Fiscal and Budgetary Functions1. With the Board of Directors and staff, provide organizational and financial plans and implement plans and policies authorized by the Board2. Negotiate and execute contracts on behalf of the association3. Maintain official records and documents, ensuring compliance with federal, state and local regulations4. Develop and maintain sound financial practices5. Work with the Treasurer, the Finance Committee, and the Board of Directors to prepare the annual budget; with the Board of Directors, assure the association operates within budget guidelines6. Ensure all obligations are paid on time and all funds are appropriately recorded by overseeing bookkeeping services7. Prepare monthly account reconciliations, quarterly budget/actual reports and regular cash-flow projections8. With the Treasurer and Finance Committee, regularly evaluate banking and financial services and make appropriate banking recommendations to the Board9. With the Treasurer and Finance Committee, analyze monthly statements of the investment account and make appropriate recommendations to the Board10. Pursue lapsed membership and event payments, ensuring that all funds are collectedProgramming1. Oversee the planning and execution of all Virginia Theatre Association programs2. Recruit event host sites and coordinators3. Oversee the design of event programs and conference materials4. Create and maintain training packets for hosts, Board reps, adjudicators, and volunteers5. Coordinate schedules for all event sites6. Arrange catering, travel arrangements, hotel group rates, contact lists, conference supplies and communications for all events7. Create and distribute event agendas, guidelines, rules and policies8. Respond to member questions and suggestions regarding programs9. Supervise the launch and execution of all event registration10. Work with the Board regarding any membership campaign11. Gather event feedback, create wrap-up reports for all events and make appropriate changes for future events (or recommendations to the Board)12. Recommend new programs to the BoardCommunications1. Ensure the publication of the activities of the association, its programs, and goals2. Represent the programs and point of view of the association to members, agencies, organizations, and the general public3. Ensure maintenance of website, social media efforts, email list and database, working with the Board of Directors? Communications Director4. Supervise the creation and distribution of the Annual Report5. Issue press releases and provide press comments, when appropriate6. Communicate member benefits and the value of the associationBoard Relations and Management1. Fully inform the Board of Directors on the condition of the association and all important factors influencing it2. Assist in the recruitment of new Board members and Board leadership3. Create agendas and schedule meetings, working with the President of the Board of Directors4. Assist in the training of new members to the Board of Directors?, communicating position requirements5. Maintain and update the Official Virginia Theatre Association Board of Directors Handbook6. Maintain a centralized, electronic archive of all documents and informationDevelopment1. With the Board of Directors, create, execute, and review the annual development plan2. With the Board of Directors, create, execute, and review the annual strategic plan3. Work on all membership campaigns4. Provide regular development reports to the Board5. Encourage the Board of Directors to take an active role in fundraising by guiding and assisting with their involvementStaffing1. Oversee the staffing of the Virginia Theatre Association office, which will include interns of the VTA office. Ensure that job descriptions are developed, that regular performance evaluations are held, and that sound human resource practices are in place2. Provide a yearly job review of his/her position to the Board of Directors and undergo yearly job performance evaluation3. Work with the Board of Directors to hire independent contractors for the organization, which might include contractors in the areas of fundraising, data management, and bookkeeping.Additional Leadership Duties-Maintain a working knowledge of significant developments and trends in the field-Seek continuing education in theatre and arts management, reporting education to the Board of Directors-Conduct membership surveys and hold member meetings as needed-Establish sound working relationships and cooperative arrangements with community groups and organizations, including, but not limited to, national arts associations, local arts councils, the National Endowment for the Arts, the American Association for Theatre Education, Virginia Commission for the Arts, Virginia Coalition for Fine Arts Education, the Virginia Department of Education, Theatre Communications Group, state theatre associations, and the Southeastern Theatre Conference-May serve on committees for other service organizations when needed and appropriate-Issue advocacy calls to action when needed and track results of efforts-Lobby elected officials for arts support and arts policies, and motivate members to take an active role in the process-Provide detailed reports on the state of theatre in Virginia to state and legislative organizations and to VTA membership