SUMMARY: Fellowship for Performing Arts, a mid-sized, New York-based not-for-profit theatrical production and touring company, is seeking a full-time Office Manager to manage its growing support team in its newly remodeled offices on the top floor of the Film Center Building on 9th Avenue just west of Times Square. The position reports to the President & Artistic Director.
QUALIFICATIONS: - Bachelor's Degree and 3 years of experience in office management, systems and procedures. - A priority-driven, detail-oriented, multi-tasking problem solver who plans carefully, negotiates well and practices good time management techniques. - Organized, flexible and enjoys the challenges of supporting an office staff with constant interaction with independent contractors. - Excellent written and verbal communication skills - Highly Proficient in (MS Word, Excel, Adobe & Gmail) - Impeccable integrity and respect for confidentiality of sensitive information and data. - HR experience, QuickBooks & Salesforce experience a plus.
RESPONSIBILITIES: - Maintain a safe and secure work environment. - Responsible for developing and implementing office policies, procedures and standards to guide day-to-day office operations. - Manage relationships and contract renewals with contractors, service providers, landlord and vendors to maintain a high level of staff and office productivity. - Work with HR consultant to develop, manage and roll out HR procedures including employee handbook and office manual, benefits administration, staff supervision, staff development and recruitment, on and off boarding, training, professional development and annual review process. - Review leases and contracts. - Participate in the planning and execution of company events such as donor weekends, board meetings and theatre-related events. - Coordinate with IT contractor to maintain a high level of staff and office productivity. - Manage office related meetings, appointments and correspondence. - Oversee and maintain physical and digital filing system and retention policy. - Oversee office maintenance, supply inventory and hospitality. - Administer various financial accounts and process deposits and wire payments - Manage expense tracking and approval process. - Process annual non-profit state fundraising application process. - Review and manage insurance policies. - Oversee board meeting logistics and materials production. - Take confidential minutes at board meetings. - Other assignments from the President and Artistic Director.
If you meet the qualifications, are passionate about our mission and interested in joining our dynamic team, please review our website and email a cover letter, resume and salary expectation to email@example.com.