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Finance Director - Lyric Theatre of Oklahoma

LISTING INFORMATION

Lyric Theatre of Oklahoma, Oklahoma's leading professional theatre, is seeking a Finance Director to oversee all fiscal aspects for Lyric Theatre, a 501c3 non-profit organization. This position is a vital member of the senior staff and serves as an advisor to the Managing Director, the Producing Artistic Director, the Board of Directors, and the Finance Committee. The Finance Director is responsible for accounting, finance, internal controls, and human resource oversight working closely with the Managing Director in developing short and long-term financial plans, budgets and forecasts. This position is ideal for an energetic, tenacious and detail-oriented professional who is eager to be a part of a dynamic, fast-paced and beloved Oklahoma City institution. The Director of Finance reports directly to the Managing Director and supervises a Bookkeeper and a part-time IT Manager. Position requirements include at least five years' experience in a financial management leadership position at a non-profit organization.



PRIMARY RESPONSIBILITIES



Financial Management and Reporting

- Develop, control, and monitor accounting procedures to support all financial preparation, reporting, and transactions including annual budgets, payroll, receipts, disbursements, and reconciliations - for both Operations and Capital Projects.

- Monitor income and expenditures against budget projections throughout the year, updating projections when needed and proactively address initiatives that are off-track, over-budget or behind schedule, and initiating corrective actions, as needed.

- Schedule and manage the annual budgeting process, producing monthly updates and variance reports.

- Oversee all financial transactions on behalf of the theatre and manage all cash balances, transfers and cash needs including operating, capital and reserve funds.

- Supervise the successful preparation of the annual audit and tax returns, working closely with an outside auditing firm.

- Ensure timely and accurate filing of all tax reports, including annual 990 corporate and partnership tax returns, 1099s, W2s and monthly sales tax reports.

- Take primary responsibility in the preparation of financial materials required to complete grant applications and reports.

- Work with Executive Team and Senior Staff on capital purchase decisions; maintain capital purchase schedules and reports.

- Develop and maintain a reliable cash flow projection process and reporting mechanism.

- File quarterly Federal and State reports.

- Complete annual National Alliance of Musical Theatre (NAMT) and other surveys as required.

- Supervise and lead part-time bookkeeping staff to ensure that work is completed in an accurate and timely fashion.



Management

- Serve as a Staff Liaison to the Board and a Lead Staff Liaison to the Finance Committee, planning and executing agendas, meetings and all corresponding materials; attend all Board Executive Committee, full Board and Finance Committee meetings; attend quarterly Endowment Board meetings and other committee meetings as needed.

- Work with Executive Team and other appropriate staff in preparing materials for long-term, strategic planning.

- Provide the Executive Leadership and Board with meaningful analyses and financial perspectives to evaluate the financial condition of the organization.

- Leverage financial and operational knowledge to help grow revenues and manage expenses consistent with theatre's mission.

- Negotiate and maintain the theatre's annual liability and owner's insurance policies.

- Contribute to the work of the Executive Team in creating a positive, creative, and efficient workplace for artists and staff.



Human Resources

- Directing and implementing weekly and bi-weekly payroll, unemployment claims, employment verification requests, employee relations, compliance, onboarding, etc.

- Work closely with hiring managers to ensure consistent application of human resource policies and best practices.

- Oversee all functions of employee benefit plans including group health and dental insurance plans



Internal Controls

- Implement and oversee preventative internal controls such as: segregation of duties, proper authorization to prevent improper use of organizational resources, standardized forms, and financial account passwords.

- Implement and oversee detective internal controls such as: reconciliations, cash counts, physical inventory counts, and performance reviews of finance staff.



Other

- Support the Senior Staff in all departments, as needed.

- Attend all Lyric Theatre productions and fund-raising events.

- Participate in Lyric's annual lobby subscription renewal campaign.

- Additional duties, responsibilities, and projects as assigned.



QUALIFICATIONS & SKILLS



- Degree in accounting or business administration, or equivalent business experience is required.

- Must have to have 5+ years of experience with a non-profit organization, operating on an annual budget of at least four million dollars ($4M).

- In-depth knowledge of Federal and State regulatory standards and compliance requirements including Sarbanes-Oxley regulations as pertains to non-profits.

- Experience in partnering with an executive team to ensure that the goals of the organization are met.

- Outstanding leadership and communication skills, both written and verbal are required.

- Must be a self-starter able to problem solve and collaborate with others.

- Accomplished relationship builder and ambassador.

- Complete confidentiality and discretion, tact and poise, sound judgment are required.

- Proven ability to multi-task and handle multiple priorities with tight deadlines.

- Proven proficiency in QuickBooks and MS Office Suite. Familiarity with CRM software (such as PatronManager, Paciolan, Tessitura, etc.) is a plus.



WORK SCHEDULE, COMPENSATION, AND APPLICATION PROCEDURE



Work Schedule:

This position is full time and requires some off-peak hours for evening meetings and events.



Compensation:

Salary and title are commensurate with experience and competitive with other 501c3 organizations of comparable stature and size in Oklahoma. Package includes medical and dental insurance, paid vacation, sick, long term disability and personal time.



Application Procedure:

To apply, please submit the following electronically to: jim@lyrictheatreokc.org or mail to: Managing Director, Lyric Theatre of Oklahoma, 1727 NW 16th, Oklahoma City, OK 73106. Include the following:

- Cover letter

- Resume

- Salary requirements

- Contact info for four professional references including name, title, email, phone, and relationship. We will not contact references without your knowledge.



Applications will be accepted until the position is filled.



Lyric Theatre is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

CONTACT INFORMATION
COMPANY: Lyric Theatre of Oklahoma
DATE POSTED: 10/4/2018
WEB SITE: lyrictheatreokc.com/finance-director/
E-MAIL: jim@lyrictheatreokc.org
ADDRESS: 1727 NW 16th
Oklahoma City, OK 73106

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